Summary
“Speed and accuracy are key to technical management.”
In the fast-paced world of maritime transport, speed and accuracy form the cornerstone of technical management. C Transport Maritime (CTM) recognized these imperatives and turned to Kaiko Systems' for a solution to digitize inspections and maintenance. The result? A remarkable 50% reduction in inspection and reporting time, 100% accuracy in data, and increased transparency into the fleet's safety regime.
For CTM and its clients, the benefits were immediate and transformative. The digital platform enabled real-time assessments of their vessels' condition, with high-level fleet overview, individual vessels, and in-depth components of each vessel. Through this detailed insight, CTM could anticipate and manage off-hire risks more effectively.
New Alternative:
2x faster findings identification and rectification
50% inspection and reporting time reduction
100% confidence in fleet health
Primary challenges in paper-based inspections
The reliance on paper-based inspection checklists for technical operations presents various challenges. Collecting inspection data with paper and pen is time-consuming. Additionally, reporting creates an extra time burden for crews. Inspection data is often inconsistent, resulting in a lack of clarity and transparency. This inconsistency can also lead to data inaccuracies and misinterpretation, causing further delays in finding rectification. Moreover, paper-based inspections are vulnerable to human error, resulting in incomplete documentation, incorrect data entry, and reporting mistakes. These errors can lead to significant issues such as off-hire and safety hazards. On top of that, TSIs spend much time analyzing paper reports and encounter difficulties in assessing the actual condition of the vessel.
- Vessel crews conduct numerous safety and visual inspections daily, weekly, and monthly, but rely on paper-based checklists, leading to inefficiencies.
- Inspection data is inconsistent, prone to human error and lacks insights on what actions to take first.
- The reporting of findings is not straightforward, as separate reports have to be prepared. This leads to a lack of transparency and visibility into onboard processes for TSIs.
Solution
Reducing inspection time and improving data quality
Kaiko Systems provides a user-friendly mobile application for crews to conduct safety and visual inspections. Paper-based procedures are replaced by digital checklists that allow for reporting on the go.
In case of finding reporting, crews are able to submit an issue via the application, apply rating and add a photo - all in a matter of clicks. Crews reported the ease of use and the speed of conducting inspections with digital checklists. On-the-job guidance in the application helps them to familiarize themselves with company inspection procedures and increases the quality of inspections. Additionally, digitization reduced inspection and reporting time by 50% and provided technical teams with a higher level of data accuracy.
Safety Officer: "The mobile application is super intuitive and has simplified the entire inspection process. The switch to digital checklists not only cut our inspection time in half but also made reporting easier. I especially like quick issue reporting, where I can immediately attach a photo and write a comment.”
Enhancing visibility into vessel health
Kaiko Systems' solution offers better visibility and understanding of vessel health. Technical teams can get an overarching and granular view of the vessel condition through structured inspection data, condition ratings and visual reports. The solution also ensures effective communication and collaboration between crews and TSIs, resulting in faster response times and finding rectification. Additionally, AI-based corrosion detection and advanced analytics provides valuable insights for TSIs.
The Hull and Equipment module provides a comprehensive image of the vessel, even remotely. Crews conduct regular visual inspections via Kaiko Systems mobile application and upload images on-the-go. Then, all the images are compressed to efficiently use the vessel's bandwidth. However, the compression does not comprise the quality. Technical teams can zoom-in several times and see even small details clearly.
Mattia Raimondo, Technical Superintendent: “We now have all the necessary information at our fingertips, in the dashboard. I spend much less time on emails and calls with crews to ask for more details about the findings and get status updates. With Kaiko Systems, I can feel the vessel from shore.”
Improving technical operations with 100% reliable data
Kaiko Systems' automated plausibility analysis ensures the accuracy and reliability of inspection data. By reducing human error and increasing reports reliability, TSIs are able to evaluate vessel condition and take action faster. The time spent on communication and follow-ups with crews has decreased multiple times, as all the necessary information is available in the dashboard. It also allows technical teams to track the status of finding rectification, ensuring that issues are solved on time.
Francesco Canepa, Technical Director: "Speed and accuracy are key to technical management. Kaiko Systems is able to verify and structure data into dynamic analysis automatically. This gives us visibility on how thorough our safety regime is carried out and allows us to identify off-hire risks and take action for our clients earlier.”
Key results
In just three months, crews conducted 643 inspection tours, including both safety and visual inspections. In total, 26.829 components were inspected, providing TSIs with a precise understanding of vessel health even remotely.
The solution has resulted in a 50% reduction in inspection and reporting time, enabling crews and TSIs to focus on more critical tasks. Communication and reporting between crews and technical superintendents have become more streamlined, reducing follow-up time and increasing the speed of issue rectification. CTM has gained better visibility into vessel health, including condition ratings, trends, visual reports, and crew performance. The automated plausibility analysis of inspection data has ensured 100% data reliability in inspection reports, allowing for proactive risk management. CTM's partnership with Kaiko Systems has enabled them to improve operational efficiency, enhance fleet safety, and boost shipowners' confidence in their vessel's condition
Francesco Canepa, Technical Director: “With Kaiko Systems, it’s now possible for our clients to have up-to-the-minute assessment of their vessels at both a macro and a granular level. This can be overall condition rating, pictures, trends, and even the effort crews spend on maintaining the vessel's health condition.”
